Venue
Renaissance Harbour View Hotel, Hong Kong
1 Harbour Rd
Wan Chai
Hong Kong
Welcome Reception (Tuesday 22 April)
| Oasis Room, 7th Floor |
AEAP Conference (Wednesday 23 and Thursday 24 April)
| Concord Room I, 7th Floor |
AEAP Exhibits, Breaks & Lunch (Wednesday 23 and Thursday 24 April)
| Oasis Room, 7th Floor |
Meeting Zone (Wednesday 23 and Thursday 24 April)
| Concord Room II, 7th Floor |
Networking Reception (Wednesday 23 April)
| Oasis Room, 7th Floor |
Registrations/Badge Collection
As part of your agreement, you have a certain amount of delegate places. To use this please register via our website and input the code you have received in email from Liv Reid. Please register your attendees as soon as possible.
You will be able to collect your speaker badge from the Oasis Room Foyer at the Renaissance Harbour View Hotel on:
Tuesday, April 22
| 6 pm - 8 pm - Welcome Reception – Oasis Room |
Wednesday, April 23
| 8:00 am - 5:30 pm - Conference – Concord Room I |
Exhibitor Set up time
Tabletop exhibitors will be allocated a table in the Oasis Room which is next door to the conference area. Each company will receive one table, 2 chairs and access to power and must display any/all products and promotional items on top of the table (no additional tables, racks, stands etc. can be used). You can bring a maximum of 2 banners, all banners/backdrops must fit behind the table and be no wider than the table itself. The table size is 60" (L) x 30" (W) x 30 " (H) if you wish to bring your own branded tablecloth.
Note that the Showcase Exhibition is not open to the public, only to conference attendees and during conference hours. You will be allocated a table position upon arrival.
You will be able to set up your table in the morning of Wednesday 24 April from 7am.
Accommodation
We have secured an exclusive hotel rate of 1,900HKD per night per room, per night (excluding breakfast and 10% service charge and 3% hotel accommodation tax). This is available 21 - 25 April 2025. Click here to book your accommodation.
More Info: https://aeroenginesasia.aviationweek.com/en/plan-your-visit/Venue.html
Warning - Please make the hotel reservations directly with the hotel via the contact links we provide above, not by using an unauthorised third party/booking agency. All other solicitations (many of which are scam sites) are not endorsed or supported by Aviation Week; therefore, we ask that you do not book rooms with these companies.
Deliveries
The official shipping provider for this event is TWI, please take note of the attached information pack and contacts. We strongly recommend using them to ensure your deliveries arrive on time ahead of the event. Should you wish to ship directly to the hotel, please reach out to Liv Reid.
Please note the hotel may charge for storage if the deliveries are received more than 48h prior to the event date.
Dress Code
Networking Receptions – Business casual (no tie required)
Conference – Business Attire
Presentation Slides
Where we have been given permission, the presentation slides from the sessions will be available to download to all attendees after the event. You will receive a feedback survey; on completion you will be able to access the slides.
Press
Registered journalists will be given access to all conference sessions so please be aware that anything you do or say may be quoted.
Visa
If you require a visa invitation letter, please contact Liv Reid with your passport details.
Special Dietary Requirements
Let Liv Reid know if you have any special dietary requirements.
Social Media
Please feel free to tweet about the event, the hashtag is #AEAP and you can follow us on @AvWeekEvents
Venue
Renaissance Harbour View Hotel, Hong Kong
1 Harbour Rd
Wan Chai
Hong Kong
Welcome Reception (Tuesday 22 April)
AEAP Conference (Wednesday 23 and Thursday 24 April)
AEAP Exhibits, Breaks & Lunch (Wednesday 23 and Thursday 24 April)
Meeting Zone (Wednesday 23 and Thursday 24 April)
Networking Reception (Wednesday 23 April)
Registrations/Badge Collection
As part of your agreement, you have a certain amount of delegate places. To use this please register via our website and input the code you have received in email from Liv Reid. Please register your attendees as soon as possible.
You will be able to collect your speaker badge from the Oasis Room Foyer at the Renaissance Harbour View Hotel on:
Tuesday, April 22
Wednesday, April 23
Exhibitor Set up time
Tabletop exhibitors will be allocated a table in the Oasis Room which is next door to the conference area. Each company will receive one table, 2 chairs and access to power and must display any/all products and promotional items on top of the table (no additional tables, racks, stands etc. can be used). You can bring a maximum of 2 banners, all banners/backdrops must fit behind the table and be no wider than the table itself. The table size is 60" (L) x 30" (W) x 30 " (H) if you wish to bring your own branded tablecloth.
Note that the Showcase Exhibition is not open to the public, only to conference attendees and during conference hours. You will be allocated a table position upon arrival.
You will be able to set up your table in the morning of Wednesday 24 April from 7am.
Accommodation
We have secured an exclusive hotel rate of 1,900HKD per night per room, per night (excluding breakfast and 10% service charge and 3% hotel accommodation tax). This is available 21 - 25 April 2025. Click here to book your accommodation.
More Info: https://aeroenginesasia.aviationweek.com/en/plan-your-visit/Venue.html
Warning - Please make the hotel reservations directly with the hotel via the contact links we provide above, not by using an unauthorised third party/booking agency. All other solicitations (many of which are scam sites) are not endorsed or supported by Aviation Week; therefore, we ask that you do not book rooms with these companies.
Deliveries
The official shipping provider for this event is TWI, please take note of the attached information pack and contacts. We strongly recommend using them to ensure your deliveries arrive on time ahead of the event. Should you wish to ship directly to the hotel, please reach out to Liv Reid.
Please note the hotel may charge for storage if the deliveries are received more than 48h prior to the event date.
Dress Code
Networking Receptions – Business casual (no tie required)
Conference – Business Attire
Presentation Slides
Where we have been given permission, the presentation slides from the sessions will be available to download to all attendees after the event. You will receive a feedback survey; on completion you will be able to access the slides.
Press
Registered journalists will be given access to all conference sessions so please be aware that anything you do or say may be quoted.
Visa
If you require a visa invitation letter, please contact Liv Reid with your passport details.
Special Dietary Requirements
Let Liv Reid know if you have any special dietary requirements.